Wentworth Estate Roads Committee
WERC: Privacy Notice for Residents (including tenants) in accordance with the
Wentworth Estate Act 1964
We are the Wentworth Estate Roads Committee. We take the protection of your personal information seriously and this privacy notice is designed to help you understand how and why we use your personal information. We encourage you to read the whole notice. 1 The purpose of this privacy notice 1.1`Identity The Wentworth Estate Roads Committee (WERC) is a body corporate established under the Wentworth Estate Act 1964. Our address is: The Estate Office, Wentworth Club, Wentworth Drive, Virginia Water, GU25 4LS. The WERC is a committee that is responsible for carrying out certain functions under the Wentworth Estate Act 1964. We are the controller of your personal data. 1.2Our use of personal information We collect, use and share information, including personal information, in connection with carrying out our statutory functions. 1.3This privacy notice This is our main privacy notice, although we may publish additional privacy statements that apply to specific processing we carry out from time to time. If there is a conflict between the information set out in this privacy notice and any additional privacy statement which applies to you, the additional privacy statement will take precedence. 1.4Updating this privacy notice We may update this privacy notice at any time. We will take reasonable steps to communicate any substantial changes to you – for example, by posting an updated version of this privacy notice on our website, or by sending you an updated version of this privacy notice by email. We also encourage you to check this page from time to time for any changes. This privacy notice is dated June 2026 2Your personal information 2.1Why are we collecting personal information about you? We collect personal information about you in connection with carrying out our statutory functions and for certain ancillary purposes. We may hold information about you if: a)you are subject to an obligation under the Wentworth Estate Act 1964 to pay the road rate (Category A); b)you visit our residents website (including where you contact us through our website) and apply for authorised access (Category B) c)you visit our website as a member of the public (Category C) d)you are (or you represent, work for, or own) a supplier of products or services to the WERC or any other entity we communicate or otherwise deal with (category D). 2.2What personal information do we collect about you? The types of information we process about you will depend on the Data Subject Category defined in Section 2.1 and may include: Categories A and B Types of personal informationDetails All Individuals’ details Name, Wentworth address, other contact details (for example, email address and telephone numbers), salutation title (from which gender and marital status may be inferred), car registration 1.Property owner not resident in WentworthAs for all individuals plus: Alternative address, WRA membership and payment status 2.Property tenantAs for all individuals plus: WRA membership and payment status 3.Agent of property ownerAs for all individuals plus: Contractor name, job title, employer Category C Types of personal informationDetails IdentifiersInformation which can be traced back to you, such as an IP address or a website tracking code. Category D Types of personal informationDetails All Contractors/ Suppliers Name, Company, Contact details (for example, email address and telephone numbers) Job title, Bank details We do not process special category data or information about criminal convictions or offences. 2.3Where do we collect your personal information from? We may collect your personal information from various sources, including: •directly from you; •the Wentworth Residents’ Association; •other residents of the Wentworth Estate (for example, if you are named as a secondary contact); •by actively obtaining your personal information ourselves, for example through the use of website tracking devices. •your employer or the organisation that you represent, work for or own; 3Our use of your personal information 3.1How do we use your personal information and what are our legal grounds for doing so? In this section we set out in more detail: •the main purposes for which we process your personal information; and •the legal bases upon which we are processing your personal information. Purpose Legal basis To carry out our functions (For Data Subject Categories A and B) We may use personal data to enable us to carry out our functions and to exercise our powers under the Wentworth Estate Act 1964. This includes the maintenance of the roads on the Wentworth Estate and the assessment and collection of the road rate. Compliance with a legal obligation. Legitimate interests. We have a legitimate interest in carrying out our functions and exercising our powers. Administrative and management purposes (For Data Subject Categories A and B) We may use your personal data for our own administrative and management purposes. This may include, where appropriate, liaising with and providing information to the WRA. Legitimate interests. We and the WRA have a legitimate interest in carrying out administrative and management functions. Improving and tailoring our website (For Data Subject Categories B and C) We may use your personal data to carry out analysis, research and surveys. We may also use your personal data to improve our website. Please see our Cookie Notice for further information on the cookies used on our website. Legitimate interests. We have a legitimate interest in understanding the views of residents and improving and tailoring our website. Consent. Where necessary to enable us to place certain types of cookies, we will rely on consent. Establishing our legal position (For Data Subject Categories A, B, C and D) We may use your personal data, including sharing it with our legal advisers, when looking to establish our legal position. This includes exercising our legal rights and defending legal claims. Legitimate interests. We have a legitimate interest in understanding and establishing our legal rights and obligations. 3.2Failure to provide your personal information to us If you decide not to provide your information when requested, we may not be able to perform our management and administration duties. 3.3Consent We do not generally process your personal information based on your consent (as we can usually rely on another legal basis) except as set out in the table above. Where we do process your personal information based on your consent, you have the right to withdraw your consent at any time by contacting us at the email address set out below. Please see our Cookie Notice in relation to withdrawing consent for the placement of cookies. Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose(s) to which you originally consented unless there is another legal ground for the processing. 3.4Do we share your information with anyone else? We may share your information in the following circumstances: •where it is necessary or appropriate for the purposes for which we hold your information and we have a lawful basis for doing so, we share your relevant information with the WRA; •in order to operate the WERC efficiently, we require the assistance of various external providers of professional services (such as consultants, legal advisers, accountants and auditors) and support services (such as IT service providers). The use of these services may involve the service provider receiving your relevant information from us; •in connection with a sale or change to the WERC, including if we sell our assets or cease to operate. In this case, your information may be shared with, or transferred to, a third party; •to protect the rights, property and safety of the WERC and others. Such information will be disclosed in accordance with applicable laws and regulations. This includes where we share information with other parties in the context of litigation and in response to court orders; and •we share your personal information with other third parties, such as relevant public and government authorities, including regulatory authorities and law enforcement bodies, where we are required or requested to do so to comply with legal requirements. 3.5 Joint controller information WERC and the WRA are independent data controllers of the processing described in this section 3.5. This means that we work together to decide why and how your personal data is processed. WERC and the WRA have different roles in connection with this processing. We share personal data with the WRA so that it can communicate with you in relation to estate matters, including by sending newsletters to you. It is in our legitimate interest to share this information. We do not perform all processing of your personal data as independent data controllers. Processing we carry out other than that described in this section is carried out by us as an independent controller. Where we are a joint controller with the WRA, you may exercise your rights under data protection law against either WERC or the WRA. However, WERC or the WRA may provide assistance to each other, to comply with your request. 4Other important things you should know 4.1Keeping your personal information safe We implement appropriate steps to help maintain the security of our information systems and processes and prevent the accidental destruction, loss, or unauthorised disclosure of the personal information we process. 4.2Profiling and automated decision making We do not use profiling or automated decision making. 4.3How long do we keep your personal information? We keep your personal information for no longer than is necessary for the purposes described in this privacy notice and, in any event, no longer than we are permitted to under applicable law. Our retention periods are based on the requirements of relevant data protection laws and the purpose for which the information is collected and used, taking into account legal requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and our purposes. If you would like further details regarding applicable retention periods, please contact us. 4.4Cross border transfers of your personal information We do not transfer your personal data outside the UK. 5Your rights 5.1Contacting us and your rights If you have any questions or complaints in relation to our use of your personal information, please email us at werc@wentworthestate.org.uk Under certain conditions you may have the right to require us to: •provide you with further details on the use we make of your personal information; •confirm whether we process personal information about you and (where this is the case) provide you with access to the personal information we hold about you; •update any inaccuracies in the personal information we hold about you; •delete any of your personal information that we no longer have a lawful ground to use; •where processing is based on consent, stop that processing by withdrawing your consent (which you may do at any time); •object to any processing based on our legitimate interests unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights; •restrict how we use your personal information whilst a complaint is being investigated; and/or •transfer your personal information to you or to a third party in a standardised machine-readable format. To exercise any of your rights, please email us. We will assess any request to exercise your rights on a case-by-case basis, and we will ask you for proof of identity or other information before doing so. We also are obliged to keep your personal information accurate and up to date. Please help us to do this by advising us of any changes to your personal information. 5.2Your right to complain If you are not satisfied with our use of your personal information or our response to any request by you to exercise your rights, or if you think that we have breached any relevant data protection laws, then you have the right to complain to the authority that supervises our processing of your personal information. Details for the UK data protection regulator, the Information Commissioner's Office, can be found at https://ico.org.uk.
We are the Wentworth Estate Roads Committee. We take the protection of your personal information seriously and this privacy notice is designed to help you understand how and why we use your personal information. We encourage you to read the whole notice.
1 The purpose of this privacy notice
1.1 Identity
The Wentworth Estate Roads Committee (WERC) is a body corporate established under the Wentworth Estate Act 1964. Our address is: The Estate Office, Wentworth Club, Wentworth Drive, Virginia Water, GU25 4LS.
The WERC is a committee that is responsible for carrying out certain functions under the Wentworth Estate Act 1964. We are the controller of your personal data.
1.2 Our use of personal information
We collect, use and share information, including personal information, in connection with carrying out our statutory functions.
1.3 This privacy notice
This is our main privacy notice, although we may publish additional privacy statements that apply to specific processing we carry out from time to time.
If there is a conflict between the information set out in this privacy notice and any additional privacy statement which applies to you, the additional privacy statement will take precedence.
1.4 Updating this privacy notice
We may update this privacy notice at any time. We will take reasonable steps to communicate any substantial changes to you – for example, by posting an updated version of this privacy notice on our website, or by sending you an updated version of this privacy notice by email. We also encourage you to check this page from time to time for any changes. This privacy notice is dated June 2026
2 Your personal information
2.1 Why are we collecting personal information about you?
We collect personal information about you in connection with carrying out our statutory functions and for certain ancillary purposes. We may hold information about you if:
a) you are subject to an obligation under the Wentworth Estate Act 1964 to pay the road rate (Category A)
b) you visit our residents website (including where you contact us through our website) and apply for authorised access (Category B)
c) you visit our website as a member of the public (Category C)
d) you are (or you represent, work for, or own) a supplier of products or services to the WERC or any other entity we communicate or otherwise deal with (category D).
2.2 What personal information do we collect about you?
The types of information we process about you will depend on the Data Subject Category defined in Section 2.1 and may include:
Categories A and B
Category C
Category D
We do not process special category data or information about criminal convictions or offences.
2.3 Where do we collect your personal information from?
We may collect your personal information from various sources, including:
-
directly from you
-
the Wentworth Residents’ Association;
-
other residents of the Wentworth Estate (for example, if you are named as a secondary contact);
-
by actively obtaining your personal information ourselves, for example through the use of website tracking devices.
-
your employer or the organisation that you represent, work for or own;
3 Our use of your personal information
3.1 How do we use your personal information and what are our legal grounds for doing so?
In this section we set out in more detail:
-
the main purposes for which we process your personal information; and
-
the legal bases upon which we are processing your personal information
3.2 Failure to provide your personal information to us
If you decide not to provide your information when requested, we may not be able to perform our management and administration duties.
3.3 Consent
We do not generally process your personal information based on your consent (as we can usually rely on another legal basis) except as set out in the table above. Where we do process your personal information based on your consent, you have the right to withdraw your consent at any time by contacting us at the email address set out below. Please see our Cookie Notice in relation to withdrawing consent for the placement of cookies.
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.
3.4 Do we share your information with anyone else?
We may share your information in the following circumstances:
-
where it is necessary or appropriate for the purposes for which we hold your information and we have a lawful basis for doing so, we share your relevant information with the WRA;
-
in order to operate the WERC efficiently, we require the assistance of various external providers of professional services (such as consultants, legal advisers, accountants and auditors) and support services (such as IT service providers). The use of these services may involve the service provider receiving your relevant information from us;
-
in connection with a sale or change to the WERC, including if we sell our assets or cease to operate. In this case, your information may be shared with, or transferred to, a third party;
-
to protect the rights, property and safety of the WERC and others. Such information will be disclosed in accordance with applicable laws and regulations. This includes where we share information with other parties in the context of litigation and in response to court orders; and
-
we share your personal information with other third parties, such as relevant public and government authorities, including regulatory authorities and law enforcement bodies, where we are required or requested to do so to comply with legal requirements.
3.5 Joint controller information
WERC and the WRA are independent data controllers of the processing described in this section 3.5. This means that we work together to decide why and how your personal data is processed.
WERC and the WRA have different roles in connection with this processing. We share personal data with the WRA so that it can communicate with you in relation to estate matters, including by sending newsletters to you. It is in our legitimate interest to share this information.
We do not perform all processing of your personal data as independent data controllers. Processing we carry out other than that described in this section is carried out by us as an independent controller.
Where we are a joint controller with the WRA, you may exercise your rights under data protection law against either WERC or the WRA. However, WERC or the WRA may provide assistance to each other, to comply with your request.
4 Other important things you should know
4.1 Keeping your personal information safe
We implement appropriate steps to help maintain the security of our information systems and processes and prevent the accidental destruction, loss, or unauthorised disclosure of the personal information we process.
4.2 Profiling and automated decision making
We do not use profiling or automated decision making.
4.3 How long do we keep your personal information?
We keep your personal information for no longer than is necessary for the purposes described in this privacy notice and, in any event, no longer than we are permitted to under applicable law.
Our retention periods are based on the requirements of relevant data protection laws and the purpose for which the information is collected and used, taking into account legal requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and our purposes.
If you would like further details regarding applicable retention periods, please contact us.
4.4 Cross border transfers of your personal information
We do not transfer your personal data outside the UK.
5 Your rights
5.1 Contacting us and your rights
If you have any questions or complaints in relation to our use of your personal information, please email us at werc@wentworthestate.org.uk
Under certain conditions you may have the right to require us to:
-
provide you with further details on the use we make of your personal information;
-
confirm whether we process personal information about you and (where this is the case) provide you with access to the personal information we hold about you;
-
update any inaccuracies in the personal information we hold about you;
-
delete any of your personal information that we no longer have a lawful ground to use;
-
where processing is based on consent, stop that processing by withdrawing your consent (which you may do at any time);
-
object to any processing based on our legitimate interests unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights;
-
restrict how we use your personal information whilst a complaint is being investigated; and/or
-
transfer your personal information to you or to a third party in a standardised machine-readable format.
To exercise any of your rights, please email us. We will assess any request to exercise your rights on a case-by-case basis, and we will ask you for proof of identity or other information before doing so.
We also are obliged to keep your personal information accurate and up to date. Please help us to do this by advising us of any changes to your personal information.
5.2 Your right to complain
If you are not satisfied with our use of your personal information or our response to any request by you to exercise your rights, or if you think that we have breached any relevant data protection laws, then you have the right to complain to the authority that supervises our processing of your personal information.
Details for the UK data protection regulator, the Information Commissioner's Office, can be found at https://ico.org.uk.
We are the Wentworth Estate Roads Committee. We take the protection of your personal information seriously and this privacy notice is design
We are the Wentworth Estate Roads Committee. We take the protection of your personal information seriously and this privacy notice is designed to help you understand how and why we use your personal information. We encourage you to read the whole notice.
1 The purpose of this privacy notice
1.1 Identity
The Wentworth Estate Roads Committee (WERC) is a body corporate established under the Wentworth Estate Act 1964. Our address is: The Estate Office, Wentworth Club, Wentworth Drive, Virginia Water, GU25 4LS.
The WERC is a committee that is responsible for carrying out certain functions under the Wentworth Estate Act 1964. We are the controller of your personal data.
1.2 Our use of personal information
We collect, use and share information, including personal information, in connection with carrying out our statutory functions.
1.3 This privacy notice
This is our main privacy notice, although we may publish additional privacy statements that apply to specific processing we carry out from time to time.
If there is a conflict between the information set out in this privacy notice and any additional privacy statement which applies to you, the additional privacy statement will take precedence.
1.4 Updating this privacy notice
We may update this privacy notice at any time. We will take reasonable steps to communicate any substantial changes to you – for example, by posting an updated version of this privacy notice on our website, or by sending you an updated version of this privacy notice by email. We also encourage you to check this page from time to time for any changes.
This privacy notice is dated June 2026
2 Your personal information
2.1 Why are we collecting personal information about you?
We collect personal information about you in connection with carrying out our statutory functions and for certain ancillary purposes. We may hold information about you if:
-
you are subject to an obligation under the Wentworth Estate Act 1964 to pay the road rate (Category A);
-
you visit our residents website (including where you contact us through our website) and apply for authorised access (Category B)
-
you visit our website as a member of the public (Category C)
-
you are (or you represent, work for, or own) a supplier of products or services to the WERC or any other entity we communicate or otherwise deal with (category D).
2.2 What personal information do we collect about you?
The types of information we process about you will depend on the Data Subject Category defined in Section 2.1 and may include:
Categories A and B
Types of personal information
Details
All Individuals’ details
Name, Wentworth address, other contact details (for example, email address and telephone numbers), salutation title (from which gender and marital status may be inferred), car registration
-
Property owner not resident in Wentworth
As for all individuals plus:
Alternative address, WRA membership and payment status
-
Property tenant
As for all individuals plus:
WRA membership and payment status
-
Agent of property owner
As for all individuals plus:
Contractor name, job title, employer
Category C
Types of personal information
Details
Identifiers
Information which can be traced back to you, such as an IP address or a website tracking code.
Category D
Types of personal information
Details
All Contractors/ Suppliers
Name, Company, Contact details (for example, email address and telephone numbers) Job title, Bank details
We do not process special category data or information about criminal convictions or offences.
2.3 Where do we collect your personal information from?
We may collect your personal information from various sources, including:
-
directly from you;
-
the Wentworth Residents’ Association;
-
other residents of the Wentworth Estate (for example, if you are named as a secondary contact);
-
by actively obtaining your personal information ourselves, for example through the use of website tracking devices.
-
your employer or the organisation that you represent, work for or own;
3 Our use of your personal information
3.1 How do we use your personal information and what are our legal grounds for doing so?
In this section we set out in more detail:
-
the main purposes for which we process your personal information; and
-
the legal bases upon which we are processing your personal information.
Purpose
Legal basis
To carry out our functions (For Data Subject Categories A and B)
We may use personal data to enable us to carry out our functions and to exercise our powers under the Wentworth Estate Act 1964. This includes the maintenance of the roads on the Wentworth Estate and the assessment and collection of the road rate.
Compliance with a legal obligation.
Legitimate interests. We have a legitimate interest in carrying out our functions and exercising our powers.
Administrative and management purposes (For Data Subject Categories A and B)
We may use your personal data for our own administrative and management purposes. This may include, where appropriate, liaising with and providing information to the WRA.
Legitimate interests. We and the WRA have a legitimate interest in carrying out administrative and management functions.
Improving and tailoring our website (For Data Subject Categories B and C)
We may use your personal data to carry out analysis, research and surveys. We may also use your personal data to improve our website.
Please see our Cookie Notice for further information on the cookies used on our website.
Legitimate interests. We have a legitimate interest in understanding the views of residents and improving and tailoring our website.
Consent. Where necessary to enable us to place certain types of cookies, we will rely on consent.
Establishing our legal position (For Data Subject Categories A, B, C and D)
We may use your personal data, including sharing it with our legal advisers, when looking to establish our legal position. This includes exercising our legal rights and defending legal claims.
Legitimate interests. We have a legitimate interest in understanding and establishing our legal rights and obligations.
3.2 Failure to provide your personal information to us
If you decide not to provide your information when requested, we may not be able to perform our management and administration duties.
3.3 Consent
We do not generally process your personal information based on your consent (as we can usually rely on another legal basis) except as set out in the table above. Where we do process your personal information based on your consent, you have the right to withdraw your consent at any time by contacting us at the email address set out below. Please see our Cookie Notice in relation to withdrawing consent for the placement of cookies.
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.
3.4 Do we share your information with anyone else?
We may share your information in the following circumstances:
-
where it is necessary or appropriate for the purposes for which we hold your information and we have a lawful basis for doing so, we share your relevant information with the WRA;
-
in order to operate the WERC efficiently, we require the assistance of various external providers of professional services (such as consultants, legal advisers, accountants and auditors) and support services (such as IT service providers). The use of these services may involve the service provider receiving your relevant information from us;
-
in connection with a sale or change to the WERC, including if we sell our assets or cease to operate. In this case, your information may be shared with, or transferred to, a third party;
-
to protect the rights, property and safety of the WERC and others. Such information will be disclosed in accordance with applicable laws and regulations. This includes where we share information with other parties in the context of litigation and in response to court orders; and
-
we share your personal information with other third parties, such as relevant public and government authorities, including regulatory authorities and law enforcement bodies, where we are required or requested to do so to comply with legal requirements.
3.5 Joint controller information
WERC and the WRA are independent data controllers of the processing described in this section 3.5. This means that we work together to decide why and how your personal data is processed.
WERC and the WRA have different roles in connection with this processing. We share personal data with the WRA so that it can communicate with you in relation to estate matters, including by sending newsletters to you. It is in our legitimate interest to share this information.
We do not perform all processing of your personal data as independent data controllers. Processing we carry out other than that described in this section is carried out by us as an independent controller.
Where we are a joint controller with the WRA, you may exercise your rights under data protection law against either WERC or the WRA. However, WERC or the WRA may provide assistance to each other, to comply with your request.
4 Other important things you should know
4.1 Keeping your personal information safe
We implement appropriate steps to help maintain the security of our information systems and processes and prevent the accidental destruction, loss, or unauthorised disclosure of the personal information we process.
4.2 Profiling and automated decision making
We do not use profiling or automated decision making.
4.3 How long do we keep your personal information?
We keep your personal information for no longer than is necessary for the purposes described in this privacy notice and, in any event, no longer than we are permitted to under applicable law.
Our retention periods are based on the requirements of relevant data protection laws and the purpose for which the information is collected and used, taking into account legal requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and our purposes.
If you would like further details regarding applicable retention periods, please contact us.
4.4 Cross border transfers of your personal information
We do not transfer your personal data outside the UK.
5 Your rights
5.1 Contacting us and your rights
If you have any questions or complaints in relation to our use of your personal information, please email us at werc@wentworthestate.org.uk
Under certain conditions you may have the right to require us to:
-
provide you with further details on the use we make of your personal information;
-
confirm whether we process personal information about you and (where this is the case) provide you with access to the personal information we hold about you;
-
update any inaccuracies in the personal information we hold about you;
-
delete any of your personal information that we no longer have a lawful ground to use;
-
where processing is based on consent, stop that processing by withdrawing your consent (which you may do at any time);
-
object to any processing based on our legitimate interests unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights;
-
restrict how we use your personal information whilst a complaint is being investigated; and/or
-
transfer your personal information to you or to a third party in a standardised machine-readable format.
To exercise any of your rights, please email us. We will assess any request to exercise your rights on a case-by-case basis, and we will ask you for proof of identity or other information before doing so.
We also are obliged to keep your personal information accurate and up to date. Please help us to do this by advising us of any changes to your personal information.
5.2 Your right to complain
If you are not satisfied with our use of your personal information or our response to any request by you to exercise your rights, or if you think that we have breached any relevant data protection laws, then you have the right to complain to the authority that supervises our processing of your personal information.
Details for the UK data protection regulator, the Information Commissioner's Office, can be found at https://ico.org.uk.
d to help you understand how and why we use your personal information. We encourage you to read the whole notice.
1 The of this privacy notice
1.1` Identity
The Wentworth
We are the Wentworth Estate Roads Committee. We take the protection of your personal information seriously and this privacy notice is designed to help you understand how and why we use your personal information. We encourage you to read the whole notice.
1 The purpose of this privacy notice
1.1` Identity
The Wentworth Estate Roads Committee (WERC) is a body corporate established under the Wentworth Estate Act 1964. Our address is: The Estate Office, Wentworth Club, Wentworth Drive, Virginia Water, GU25 4LS.
The WERC is a committee that is responsible for carrying out certain functions under the Wentworth Estate Act 1964. We are the controller of your personal data.
1.2 Our use of personal information
We collect, use and share information, including personal information, in connection with carrying out our statutory functions.
1.3 This privacy notice
This is our main privacy notice, although we may publish additional privacy statements that apply to specific processing we carry out from time to time.
If there is a conflict between the information set out in this privacy notice and any additional privacy statement which applies to you, the additional privacy statement will take precedence.
1.4 Updating this privacy notice
We may update this privacy notice at any time. We will take reasonable steps to communicate any substantial changes to you – for example, by posting an updated version of this privacy notice on our website, or by sending you an updated version of this privacy notice by email. We also encourage you to check this page from time to time for any changes.
This privacy notice is dated June 2026
2 Your personal information
2.1 Why are we collecting personal information about you?
We collect personal information about you in connection with carrying out our statutory functions and for certain ancillary purposes. We may hold information about you if:
a) you are subject to an obligation under the Wentworth Estate Act 1964 to pay the road rate (Category A);
b) you visit our residents website (including where you contact us through our website) and apply for authorised access (Category B)
c) you visit our website as a member of the public (Category C)
d) you are (or you represent, work for, or own) a supplier of products or services to the WERC or any other entity we communicate or otherwise deal with (category D).
2.2 What personal information do we collect about you?
The types of information we process about you will depend on the Data Subject Category defined in Section 2.1 and may include:
Categories A and B
Types of personal information Details
All Individuals’ details
Name, Wentworth address, other contact details (for example, email address and telephone numbers), salutation title (from which gender and marital status may be inferred), car registration
1. Property owner not resident in Wentworth As for all individuals plus:
Alternative address, WRA membership and payment status
2. Property tenant As for all individuals plus:
WRA membership and payment status
3. Agent of property owner As for all individuals plus:
Contractor name, job title, employer
Category C
Types of personal information Details
Identifiers Information which can be traced back to you, such as an IP address or a website tracking code.
Category D
Types of personal information Details
All Contractors/ Suppliers
Name, Company, Contact details (for example, email address and telephone numbers) Job title, Bank details
We do not process special category data or information about criminal convictions or offences.
2.3 Where do we collect your personal information from?
We may collect your personal information from various sources, including:
• directly from you;
• the Wentworth Residents’ Association;
• other residents of the Wentworth Estate (for example, if you are named as a secondary contact);
• by actively obtaining your personal information ourselves, for example through the use of website tracking devices.
• your employer or the organisation that you represent, work for or own;
3 Our use of your personal information
3.1 How do we use your personal information and what are our legal grounds for doing so?
In this section we set out in more detail:
• the main purposes for which we process your personal information; and
• the legal bases upon which we are processing your personal information.
Purpose Legal basis
To carry out our functions (For Data Subject Categories A and B)
We may use personal data to enable us to carry out our functions and to exercise our powers under the Wentworth Estate Act 1964. This includes the maintenance of the roads on the Wentworth Estate and the assessment and collection of the road rate.
Compliance with a legal obligation.
Legitimate interests. We have a legitimate interest in carrying out our functions and exercising our powers.
Administrative and management purposes (For Data Subject Categories A and B)
We may use your personal data for our own administrative and management purposes. This may include, where appropriate, liaising with and providing information to the WRA.
Legitimate interests. We and the WRA have a legitimate interest in carrying out administrative and management functions.
Improving and tailoring our website (For Data Subject Categories B and C)
We may use your personal data to carry out analysis, research and surveys. We may also use your personal data to improve our website.
Please see our Cookie Notice for further information on the cookies used on our website.
Legitimate interests. We have a legitimate interest in understanding the views of residents and improving and tailoring our website.
Consent. Where necessary to enable us to place certain types of cookies, we will rely on consent.
Establishing our legal position (For Data Subject Categories A, B, C and D)
We may use your personal data, including sharing it with our legal advisers, when looking to establish our legal position. This includes exercising our legal rights and defending legal claims.
Legitimate interests. We have a legitimate interest in understanding and establishing our legal rights and obligations.
3.2 Failure to provide your personal information to us
If you decide not to provide your information when requested, we may not be able to perform our management and administration duties.
3.3 Consent
We do not generally process your personal information based on your consent (as we can usually rely on another legal basis) except as set out in the table above. Where we do process your personal information based on your consent, you have the right to withdraw your consent at any time by contacting us at the email address set out below. Please see our Cookie Notice in relation to withdrawing consent for the placement of cookies.
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.
3.4 Do we share your information with anyone else?
We may share your information in the following circumstances:
• where it is necessary or appropriate for the purposes for which we hold your information and we have a lawful basis for doing so, we share your relevant information with the WRA;
• in order to operate the WERC efficiently, we require the assistance of various external providers of professional services (such as consultants, legal advisers, accountants and auditors) and support services (such as IT service providers). The use of these services may involve the service provider receiving your relevant information from us;
• in connection with a sale or change to the WERC, including if we sell our assets or cease to operate. In this case, your information may be shared with, or transferred to, a third party;
• to protect the rights, property and safety of the WERC and others. Such information will be disclosed in accordance with applicable laws and regulations. This includes where we share information with other parties in the context of litigation and in response to court orders; and
• we share your personal information with other third parties, such as relevant public and government authorities, including regulatory authorities and law enforcement bodies, where we are required or requested to do so to comply with legal requirements.
3.5 Joint controller information
WERC and the WRA are independent data controllers of the processing described in this section 3.5. This means that we work together to decide why and how your personal data is processed.
WERC and the WRA have different roles in connection with this processing. We share personal data with the WRA so that it can communicate with you in relation to estate matters, including by sending newsletters to you. It is in our legitimate interest to share this information.
We do not perform all processing of your personal data as independent data controllers. Processing we carry out other than that described in this section is carried out by us as an independent controller.
Where we are a joint controller with the WRA, you may exercise your rights under data protection law against either WERC or the WRA. However, WERC or the WRA may provide assistance to each other, to comply with your request.
4 Other important things you should know
4.1 Keeping your personal information safe
We implement appropriate steps to help maintain the security of our information systems and processes and prevent the accidental destruction, loss, or unauthorised disclosure of the personal information we process.
4.2 Profiling and automated decision making
We do not use profiling or automated decision making.
4.3 How long do we keep your personal information?
We keep your personal information for no longer than is necessary for the purposes described in this privacy notice and, in any event, no longer than we are permitted to under applicable law.
Our retention periods are based on the requirements of relevant data protection laws and the purpose for which the information is collected and used, taking into account legal requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and our purposes.
If you would like further details regarding applicable retention periods, please contact us.
4.4 Cross border transfers of your personal information
We do not transfer your personal data outside the UK.
5 Your rights
5.1 Contacting us and your rights
If you have any questions or complaints in relation to our use of your personal information, please email us at werc@wentworthestate.org.uk
Under certain conditions you may have the right to require us to:
• provide you with further details on the use we make of your personal information;
• confirm whether we process personal information about you and (where this is the case) provide you with access to the personal information we hold about you;
• update any inaccuracies in the personal information we hold about you;
• delete any of your personal information that we no longer have a lawful ground to use;
• where processing is based on consent, stop that processing by withdrawing your consent (which you may do at any time);
• object to any processing based on our legitimate interests unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights;
• restrict how we use your personal information whilst a complaint is being investigated; and/or
• transfer your personal information to you or to a third party in a standardised machine-readable format.
To exercise any of your rights, please email us. We will assess any request to exercise your rights on a case-by-case basis, and we will ask you for proof of identity or other information before doing so.
We also are obliged to keep your personal information accurate and up to date. Please help us to do this by advising us of any changes to your personal information.
5.2 Your right to complain
If you are not satisfied with our use of your personal information or our response to any request by you to exercise your rights, or if you think that we have breached any relevant data protection laws, then you have the right to complain to the authority that supervises our processing of your personal information.
Details for the UK data protection regulator, the Information Commissioner's Office, can be found at https://ico.org.uk.
Estate Roads Committee (WERC) is a body corporate established under the Wentworth Estate Act 1964. Our address is: The Estate Office, Wentworth Club, Wentworth Drive, Virginia Water, GU25 4LS.
The WERC is a
We are the Wentworth Estate Roads Committee. We take the protection of your personal information seriously and this privacy notice is designed to help you understand how and why we use your personal information. We encourage you to read the whole notice.
1 The purpose of this privacy notice
1.1` Identity
The Wentworth Estate Roads Committee (WERC) is a body corporate established under the Wentworth Estate Act 1964. Our address is: The Estate Office, Wentworth Club, Wentworth Drive, Virginia Water, GU25 4LS.
The WERC is a committee that is responsible for carrying out certain functions under the Wentworth Estate Act 1964. We are the controller of your personal data.
1.2 Our use of personal information
We collect, use and share information, including personal information, in connection with carrying out our statutory functions.
1.3 This privacy notice
This is our main privacy notice, although we may publish additional privacy statements that apply to specific processing we carry out from time to time.
If there is a conflict between the information set out in this privacy notice and any additional privacy statement which applies to you, the additional privacy statement will take precedence.
1.4 Updating this privacy notice
We may update this privacy notice at any time. We will take reasonable steps to communicate any substantial changes to you – for example, by posting an updated version of this privacy notice on our website, or by sending you an updated version of this privacy notice by email. We also encourage you to check this page from time to time for any changes.
This privacy notice is dated June 2026
2 Your personal information
2.1 Why are we collecting personal information about you?
We collect personal information about you in connection with carrying out our statutory functions and for certain ancillary purposes. We may hold information about you if:
-
you are subject to an obligation under the Wentworth Estate Act 1964 to pay the road rate (Category A);
-
you visit our residents website (including where you contact us through our website) and apply for authorised access (Category B)
-
you visit our website as a member of the public (Category C)
-
you are (or you represent, work for, or own) a supplier of products or services to the WERC or any other entity we communicate or otherwise deal with (category D).
2.2 What personal information do we collect about you?
The types of information we process about you will depend on the Data Subject Category defined in Section 2.1 and may include:
Categories A and B
Types of personal information
Details
All Individuals’ details
Name, Wentworth address, other contact details (for example, email address and telephone numbers), salutation title (from which gender and marital status may be inferred), car registration
-
Property owner not resident in Wentworth
As for all individuals plus:
Alternative address, WRA membership and payment status
-
Property tenant
As for all individuals plus:
WRA membership and payment status
-
Agent of property owner
As for all individuals plus:
Contractor name, job title, employer
Category C
Types of personal information
Details
Identifiers
Information which can be traced back to you, such as an IP address or a website tracking code.
Category D
Types of personal information
Details
All Contractors/ Suppliers
Name, Company, Contact details (for example, email address and telephone numbers) Job title, Bank details
We do not process special category data or information about criminal convictions or offences.
2.3 Where do we collect your personal information from?
We may collect your personal information from various sources, including:
-
directly from you;
-
the Wentworth Residents’ Association;
-
other residents of the Wentworth Estate (for example, if you are named as a secondary contact);
-
by actively obtaining your personal information ourselves, for example through the use of website tracking devices.
-
your employer or the organisation that you represent, work for or own;
3 Our use of your personal information
3.1 How do we use your personal information and what are our legal grounds for doing so?
In this section we set out in more detail:
-
the main purposes for which we process your personal information; and
-
the legal bases upon which we are processing your personal information.
Purpose
Legal basis
To carry out our functions (For Data Subject Categories A and B)
We may use personal data to enable us to carry out our functions and to exercise our powers under the Wentworth Estate Act 1964. This includes the maintenance of the roads on the Wentworth Estate and the assessment and collection of the road rate.
Compliance with a legal obligation.
Legitimate interests. We have a legitimate interest in carrying out our functions and exercising our powers.
Administrative and management purposes (For Data Subject Categories A and B)
We may use your personal data for our own administrative and management purposes. This may include, where appropriate, liaising with and providing information to the WRA.
Legitimate interests. We and the WRA have a legitimate interest in carrying out administrative and management functions.
Improving and tailoring our website (For Data Subject Categories B and C)
We may use your personal data to carry out analysis, research and surveys. We may also use your personal data to improve our website.
Please see our Cookie Notice for further information on the cookies used on our website.
Legitimate interests. We have a legitimate interest in understanding the views of residents and improving and tailoring our website.
Consent. Where necessary to enable us to place certain types of cookies, we will rely on consent.
Establishing our legal position (For Data Subject Categories A, B, C and D)
We may use your personal data, including sharing it with our legal advisers, when looking to establish our legal position. This includes exercising our legal rights and defending legal claims.
Legitimate interests. We have a legitimate interest in understanding and establishing our legal rights and obligations.
3.2 Failure to provide your personal information to us
If you decide not to provide your information when requested, we may not be able to perform our management and administration duties.
3.3 Consent
We do not generally process your personal information based on your consent (as we can usually rely on another legal basis) except as set out in the table above. Where we do process your personal information based on your consent, you have the right to withdraw your consent at any time by contacting us at the email address set out below. Please see our Cookie Notice in relation to withdrawing consent for the placement of cookies.
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.
3.4 Do we share your information with anyone else?
We may share your information in the following circumstances:
-
where it is necessary or appropriate for the purposes for which we hold your information and we have a lawful basis for doing so, we share your relevant information with the WRA;
-
in order to operate the WERC efficiently, we require the assistance of various external providers of professional services (such as consultants, legal advisers, accountants and auditors) and support services (such as IT service providers). The use of these services may involve the service provider receiving your relevant information from us;
-
in connection with a sale or change to the WERC, including if we sell our assets or cease to operate. In this case, your information may be shared with, or transferred to, a third party;
-
to protect the rights, property and safety of the WERC and others. Such information will be disclosed in accordance with applicable laws and regulations. This includes where we share information with other parties in the context of litigation and in response to court orders; and
-
we share your personal information with other third parties, such as relevant public and government authorities, including regulatory authorities and law enforcement bodies, where we are required or requested to do so to comply with legal requirements.
3.5 Joint controller information
WERC and the WRA are independent data controllers of the processing described in this section 3.5. This means that we work together to decide why and how your personal data is processed.
WERC and the WRA have different roles in connection with this processing. We share personal data with the WRA so that it can communicate with you in relation to estate matters, including by sending newsletters to you. It is in our legitimate interest to share this information.
We do not perform all processing of your personal data as independent data controllers. Processing we carry out other than that described in this section is carried out by us as an independent controller.
Where we are a joint controller with the WRA, you may exercise your rights under data protection law against either WERC or the WRA. However, WERC or the WRA may provide assistance to each other, to comply with your request.
4 Other important things you should know
4.1 Keeping your personal information safe
We implement appropriate steps to help maintain the security of our information systems and processes and prevent the accidental destruction, loss, or unauthorised disclosure of the personal information we process.
4.2 Profiling and automated decision making
We do not use profiling or automated decision making.
4.3 How long do we keep your personal information?
We keep your personal information for no longer than is necessary for the purposes described in this privacy notice and, in any event, no longer than we are permitted to under applicable law.
Our retention periods are based on the requirements of relevant data protection laws and the purpose for which the information is collected and used, taking into account legal requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and our purposes.
If you would like further details regarding applicable retention periods, please contact us.
4.4 Cross border transfers of your personal information
We do not transfer your personal data outside the UK.
5 Your rights
5.1 Contacting us and your rights
If you have any questions or complaints in relation to our use of your personal information, please email us at werc@wentworthestate.org.uk
Under certain conditions you may have the right to require us to:
-
provide you with further details on the use we make of your personal information;
-
confirm whether we process personal information about you and (where this is the case) provide you with access to the personal information we hold about you;
-
update any inaccuracies in the personal information we hold about you;
-
delete any of your personal information that we no longer have a lawful ground to use;
-
where processing is based on consent, stop that processing by withdrawing your consent (which you may do at any time);
-
object to any processing based on our legitimate interests unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights;
-
restrict how we use your personal information whilst a complaint is being investigated; and/or
-
transfer your personal information to you or to a third party in a standardised machine-readable format.
To exercise any of your rights, please email us. We will assess any request to exercise your rights on a case-by-case basis, and we will ask you for proof of identity or other information before doing so.
We also are obliged to keep your personal information accurate and up to date. Please help us to do this by advising us of any changes to your personal information.
5.2 Your right to complain
If you are not satisfied with our use of your personal information or our response to any request by you to exercise your rights, or if you think that we have breached any relevant data protection laws, then you have the right to complain to the authority that supervises our processing of your personal information.
Details for the UK data protection regulator, the Information Commissioner's Office, can be found at https://ico.org.uk.
ee that is responsible for carrying out certain functions under the Wentworth Estate Act 1964. We are the controller of your personal data.
1.2 Our use of personal information
We collect, use and share information, including personal information, in connection with carrying out our statutory functions.
1.3 This privacy notice
This is our main privacy notice, although we may publish additional privacy statements that apply to specific processing we carry out from time to time.
If there is a conflict between the information set out in this privacy notice and any additional privacy statement which applies to you, the additional privacy statement will take precedence.
1.4 Updating this privacy notice
We may update this privacy notice at any time. We will take reasonable steps to communicate any substantial changes to you – for example, by posting an updated version of this privacy notice on our website, or by sending you an updated version of this privacy notice by email. We also encourage you to check this page from time to time for any changes.
This privacy notice is dated June 2026
2 Your personal information
2.1 Why are we collecting personal information about you?
We collect personal information about you in connection with carrying out our statutory functions and for certain ancillary purposes. We may hold information about you if:
-
you are subject to an obligation under the Wentworth Estate Act 1964 to pay the road rate (Category A);
-
you visit our residents website (including where you contact us through our website) and apply for authorised access (Category B)
-
you visit our website as a member of the public (Category C)
-
you are (or you represent, work for, or own) a supplier of products or services to the WERC or any other entity we communicate or otherwise deal with (category D).
2.2 What personal information do we collect about you?
The types of information we process about you will depend on the Data Subject Category defined in Section 2.1 and may include:
Categories A and B
Types of personal information
Details
All Individuals’ details
Name, Wentworth address, other contact details (for example, email address and telephone numbers), salutation title (from which gender and marital status may be inferred), car registration
-
Property owner not resident in Wentworth
As for all individuals plus:
Alternative address, WRA membership and payment status
-
Property tenant
As for all individuals plus:
WRA membership and payment status
-
Agent of property owner
As for all individuals plus:
Contractor name, job title, employer
Category C
Types of personal information
Details
Identifiers
Information which can be traced back to you, such as an IP address or a website tracking code.
Category D
Types of personal information
Details
All Contractors/ Suppliers
Name, Company, Contact details (for example, email address and telephone numbers) Job title, Bank details
We do not process special category data or information about criminal convictions or offences.
2.3 Where do we collect your personal information from?
We may collect your personal information from various sources, including:
-
directly from you;
-
the Wentworth Residents’ Association;
-
other residents of the Wentworth Estate (for example, if you are named as a secondary contact);
-
by actively obtaining your personal information ourselves, for example through the use of website tracking devices.
-
your employer or the organisation that you represent, work for or own;
3 Our use of your personal information
3.1 How do we use your personal information and what are our legal grounds for doing so?
In this section we set out in more detail:
-
the main purposes for which we process your personal information; and
-
the legal bases upon which we are processing your personal information.
Purpose
Legal basis
To carry out our functions (For Data Subject Categories A and B)
We may use personal data to enable us to carry out our functions and to exercise our powers under the Wentworth Estate Act 1964. This includes the maintenance of the roads on the Wentworth Estate and the assessment and collection of the road rate.
Compliance with a legal obligation.
Legitimate interests. We have a legitimate interest in carrying out our functions and exercising our powers.
Administrative and management purposes (For Data Subject Categories A and B)
We may use your personal data for our own administrative and management purposes. This may include, where appropriate, liaising with and providing information to the WRA.
Legitimate interests. We and the WRA have a legitimate interest in carrying out administrative and management functions.
Improving and tailoring our website (For Data Subject Categories B and C)
We may use your personal data to carry out analysis, research and surveys. We may also use your personal data to improve our website.
Please see our Cookie Notice for further information on the cookies used on our website.
Legitimate interests. We have a legitimate interest in understanding the views of residents and improving and tailoring our website.
Consent. Where necessary to enable us to place certain types of cookies, we will rely on consent.
Establishing our legal position (For Data Subject Categories A, B, C and D)
We may use your personal data, including sharing it with our legal advisers, when looking to establish our legal position. This includes exercising our legal rights and defending legal claims.
Legitimate interests. We have a legitimate interest in understanding and establishing our legal rights and obligations.
3.2 Failure to provide your personal information to us
If you decide not to provide your information when requested, we may not be able to perform our management and administration duties.
3.3 Consent
We do not generally process your personal information based on your consent (as we can usually rely on another legal basis) except as set out in the table above. Where we do process your personal information based on your consent, you have the right to withdraw your consent at any time by contacting us at the email address set out below. Please see our Cookie Notice in relation to withdrawing consent for the placement of cookies.
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.
3.4 Do we share your information with anyone else?
We may share your information in the following circumstances:
-
where it is necessary or appropriate for the purposes for which we hold your information and we have a lawful basis for doing so, we share your relevant information with the WRA;
-
in order to operate the WERC efficiently, we require the assistance of various external providers of professional services (such as consultants, legal advisers, accountants and auditors) and support services (such as IT service providers). The use of these services may involve the service provider receiving your relevant information from us;
-
in connection with a sale or change to the WERC, including if we sell our assets or cease to operate. In this case, your information may be shared with, or transferred to, a third party;
-
to protect the rights, property and safety of the WERC and others. Such information will be disclosed in accordance with applicable laws and regulations. This includes where we share information with other parties in the context of litigation and in response to court orders; and
-
we share your personal information with other third parties, such as relevant public and government authorities, including regulatory authorities and law enforcement bodies, where we are required or requested to do so to comply with legal requirements.
3.5 Joint controller information
WERC and the WRA are independent data controllers of the processing described in this section 3.5. This means that we work together to decide why and how your personal data is processed.
WERC and the WRA have different roles in connection with this processing. We share personal data with the WRA so that it can communicate with you in relation to estate matters, including by sending newsletters to you. It is in our legitimate interest to share this information.
We do not perform all processing of your personal data as independent data controllers. Processing we carry out other than that described in this section is carried out by us as an independent controller.
Where we are a joint controller with the WRA, you may exercise your rights under data protection law against either WERC or the WRA. However, WERC or the WRA may provide assistance to each other, to comply with your request.
4 Other important things you should know
4.1 Keeping your personal information safe
We implement appropriate steps to help maintain the security of our information systems and processes and prevent the accidental destruction, loss, or unauthorised disclosure of the personal information we process.
4.2 Profiling and automated decision making
We do not use profiling or automated decision making.
4.3 How long do we keep your personal information?
We keep your personal information for no longer than is necessary for the purposes described in this privacy notice and, in any event, no longer than we are permitted to under applicable law.
Our retention periods are based on the requirements of relevant data protection laws and the purpose for which the information is collected and used, taking into account legal requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and our purposes.
If you would like further details regarding applicable retention periods, please contact us.
4.4 Cross border transfers of your personal information
We do not transfer your personal data outside the UK.
5 Your rights
5.1 Contacting us and your rights
If you have any questions or complaints in relation to our use of your personal information, please email us at werc@wentworthestate.org.uk
Under certain conditions you may have the right to require us to:
-
provide you with further details on the use we make of your personal information;
-
confirm whether we process personal information about you and (where this is the case) provide you with access to the personal information we hold about you;
-
update any inaccuracies in the personal information we hold about you;
-
delete any of your personal information that we no longer have a lawful ground to use;
-
where processing is based on consent, stop that processing by withdrawing your consent (which you may do at any time);
-
object to any processing based on our legitimate interests unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights;
-
restrict how we use your personal information whilst a complaint is being investigated; and/or
-
transfer your personal information to you or to a third party in a standardised machine-readable format.
To exercise any of your rights, please email us. We will assess any request to exercise your rights on a case-by-case basis, and we will ask you for proof of identity or other information before doing so.
We also are obliged to keep your personal information accurate and up to date. Please help us to do this by advising us of any changes to your personal information.
5.2 Your right to complain
If you are not satisfied with our use of your personal information or our response to any request by you to exercise your rights, or if you think that we have breached any relevant data protection laws, then you have the right to complain to the authority that supervises our processing of your personal information.
Details for the UK data protection regulator, the Information Commissioner's Office, can be found at https://ico.org.uk.